Video Production

How to Make Training Videos That Work in 2024

Laura Chaves
March 4, 2021

Let’s face it: corporate training videos aren’t effective. Many companies force their employees and customers to sit through training modules that aren’t optimized to help them retain knowledge and are just plain boring.

While in-person training limits the potential for the trainees to be distracted, this may not always be possible for employees working from home or customers outside of your geographical realm. Alternatively, you may use online training programs so that learners can work through the training at their own pace.

Companies face the challenge of keeping the learning audience focused and increasing retention due to the reduction of human attention span owing to the distracting content all over the internet. Training with engaging videos can achieve both goals.

Granted, you can set up a camera in front of your training room presentation, but it will most likely produce a video that fails to engage new employees or solve a problem for a client. 

Instead, the key is to take the time to craft a training video that gives a reason to pay attention and ensure that the key ideas are retained.

In this article, you’ll learn how to make training videos.


    Why leverage training videos for training new employees?

    Even when employees aren’t working from home, in-person instruction can be expensive and time-consuming. In addition, in-person training often means that employees have to be educated in cohorts, making scheduling a nightmare.

    For these reasons, many companies are increasingly relying on video training because it is asynchronous, consistent, and can help keep employees engaged. With more people watching videos on a regular basis, training in this medium fits right in with how most of us are accustomed to consuming new information.

    Video content can also explain certain concepts more effectively as opposed to written content. There is much more potential with video to show concepts, rather than simply telling trainees about them in the abstract. Storytelling and humor can make complex topics more personal, less bland, or easily digestible, and animation can illustrate concepts that may be hard to showcase in a physical environment.

    7 Steps To Create Amazing Training Videos

    These steps comprise all aspects of video production and the specific tips and strategies you need to follow to create highly effective training videos. Let’s start with the first step. 

    Step 1: Understanding your audience

    The audience for your training is the first aspect you want to consider when creating a training video. Understanding the audience will inform most of the other decisions you make in this process and will drive the best engagement for the project.

    If possible, you may want to conduct interviews with some of the trainees to get a feel for where they feel the current training program fell short and what else they’d like to have known.

    In addition, the age range, social dynamics, and vernacular of your audience are all important things to consider. However, no factor is more important than emotion – digging into what really drives your team to do their best work.

    Emotional engagement

    One of the key advantages of video learning is that it enhances your ability to emotionally engage the audience. We remember and adopt things more often when they have an emotional impact.

    Creating emotional engagement gives the audience a reason to pay attention. Consider a common training case – needing to train on how to operate specialized machinery. While a technical document can provide instructions on safe operation for the machine, it does very little to make the audience care about those procedures.

    Video can help the audience understand the risks and provide evidence that resonates with trainees through humor, drama, or simply a presentation with a more personal voice. 

    However, it’s important to avoid overdoing it. Too much focusing on the “fun” or “emotional” aspects will hurt your video. You just need to leverage those to keep the training content in your audience’s alley. At the end of the day, the information needs to come first. 

    Attention span

    In a digital environment, attention spans are often very short. Think about what key information actually needs to get across and make sure to stay focused. Your audience will thank you for not wasting their time. 

    Try to keep your videos between 2-6 minutes long. You may also include short assessments and other activities to break up the content. Not only will this help to break up the consumption, but it also offers the opportunity to confirm that trainees are paying attention.

    Step 2: Choose your training video topic

    Choosing the topic of your training video should be meticulously decided. According to a survey by TechSmith, the number one reason people watch training videos is that the topic interests them. In a counter survey, they found that the number one reason people abandon a video is that it doesn’t provide the information they were expecting. 

    This brings us back to the importance of choosing a good topic. By knowing your audience or employees, you can choose a topic that interests them. But ideally, you will need to make sure that your topic is well developed and explained. 

    In this regard, it is ideal to focus the video on a single idea. This allows you to better explain the concept and make the video more compelling. Also, do some research to determine the topics your audience is most interested in or needs help with. This will help you produce relevant and more effective videos. 

    For the most effective and digestible videos, it’s a good idea to limit your content to one sub-topic per video. If you think you’ll have to have a video that takes long, consider creating a series of small videos. Bite-size learning modules are often more effective than a half-hour or hour-long courses.

    Step 3: Choose your training videos types 

    While there are many effective formats for training videos, some video formats keep showing up across industries. Presentations, scenarios, screencasts, and animation are great ways to use video to train people on different topics.

    Training video type 1: Presentation

    Presentation videos mimic a classroom setting and provide mainly the same advantages. When in-class teaching is preferred, a video in which a presenter is speaking directly to the camera can make remote learning more personal. This video style is often used for orientation to make new hires feel welcome.

    When creating presenter videos, graphics (i.e., whiteboard diagrams, bullet points, integrated screencasting, etc.) can reinforce key points of information as the presenter is engaging the audience verbally and emotionally. 

    While having a presenter for the content is advantageous, be sure to make the video mostly about the content itself. Avoid drawing unnecessary attention to the presenter’s appearance or the background. 

    Training video type 2: Scenario

    Scenario videos go a long way to creating emotional engagement with the audience. Using an educational scenario can help trainees apply knowledge and critical thinking to a typical real-world situation.

    This type of video can also illustrate the seriousness of certain policies through dramatic interpretations or humor. Scenario videos can also demonstrate what certain skills and desired modes of conduct can look like in person.

    Training video type 3: Screencast

    Screencasting uses software to record the actions on a person’s screen. This type of video is usually used to train people in new software or introduce a new tech feature. This video can help trainees visualize processes by recording the screen exactly as it would be seen in real-time. 

    Some versions of the screencast video can combine the presenter’s video with the screencast. This can help add a personal touch to the screencast format.

    Training video type 4: Animation

    While video animation is a specific form of video, it can provide some advantages that other formats may not accomplish. For instance, animation can create scenario videos that would otherwise not be possible due to budget constraints or safety hazards. 

    Animated training videos are also very visually engaging and friendly to audiences. Many designs can be immediately inclusive to a diverse set of trainees. 

    Another key advantage of freedom animation is illustrating something that cannot be easily explained or demonstrated in a physical environment. For instance, some computer processes, anatomical lessons, or other complex systems can benefit from animated explanations.

    Want to see examples of animated explainer videos?
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    Step 4: Take on the production design

    While you might be tempted to grab the nearest camera and start filming a training video right away, it pays to take extra steps to make sure you are prepared for the shoot. Using good equipment and preparing your essential material beforehand will help you achieve the high-quality video you’re after.

    We believe that creating high-quality videos will convey your content in an engaging and effective way. That’s why we recommend investing in good technology.

    Cameras and microphones

    Some people might believe the only camera you need is the one on the back of your smartphone. We disagree. Good quality video is essential to making the content visually appealing and straightforward. That’s why we shoot our videos using the same cameras as your favorite Netflix shows. 

    Make sure you have the proper lens for the content you are shooting. If you have multiple lenses available, test various options, seeing which works best with your subject & lighting to produce results that look great.

    Also, make sure you have your camera mounted to some sort of tripod or other support to ensure a stable shot. Shaky, handheld footage is distracting and won’t seem professional.

    Furthermore, make sure you test your setup before it’s time to actually shoot. Whether it’s having your audio not appropriately encoded or having your frame rate sync with the lighting or a screen and produce black bars – you want to catch and resolve any issues before it’s go-time.

    In addition to a good camera setup, it is also essential to have a good microphone. While you may not think of yourself as an audiophile, everyone notices when the audio quality isn’t up to par, which can ruin an otherwise good video.

    In other words, the audience will absorb a great deal of your content through music, narration, and other auditory elements and will quickly get disoriented if these are not top-notch. 

    While you may only need a simple lapel microphone for presentations, omni-directional microphones and boom microphones will likely create a better soundscape, especially if there are multiple speakers.


    While your set design is not the most important part of your training video, it’s important to invest in good lighting. This is especially true if your video showcases a presenter. 

    You will likely need at least 3 main lights (key, fill, and backlight) and replacement bulbs just in case. You will also need some other lighting accessories such as reflectors, softboxes, colored gels, and light stands in order to light the set correctly. 

    Screen recording software

    If you are doing a screencast for software or tech videos, you need the right software to record your screen. Some programs such as Loom, Bandicam, Screencast-O-Matic, and Jing can work just fine. You may also choose to use software specifically designed for creating software demos, such as Adobe Captivate. 

    Video editing

    Unless you plan on shooting your video in one take (don’t), you’ll want to have good video editing software to put your clips together. 

    Keeping with Adobe, you may choose to use Premiere Pro for editing, Spark for graphics, and After Effects to create special effects and animation. There are also animation-specific programs, such as Unity, Cinema4D, and Adobe Animate. Many professionals also choose Apple’s Final Cut Pro for video editing and other effects.

    Step 5: Prepare the training video production

    Before shooting your video, preparing a script and materials is not just a recommended practice. It is essential for keeping the project in line with what you hope to accomplish. While scripting and storyboarding are important, you will also want to gather key graphics, lighting, and props before the shoot. 

    Scripting and storyboarding

    Although your presentation may have room for spontaneity, keep in mind that your video is always telling a story. The writing will be the driving force that fuels the rest of the production. 

    This part of the process is where you will decide how to create emotional engagement with your audience. Using data and scientific facts can help you approach emotionally difficult topics. On the other hand, you may use humor to make boring topics more engaging. While a script for a presentation is mainly a method of organizing thoughts, it can direct the tone and overall essence of the content being conveyed.

    In any case, you will want to prepare your talking points and the general structure of the video beforehand. It is just as important for a video presenter to stay on track as a live speaker. This will also keep the video content focused and make it easier to create a short but engaging training segment. 

    Storyboarding can be a creative endeavor, but you don’t have to be an artist to block out the shots you want to make. Just like movie productions, it’s also a good idea to create a shot list (especially if you are shooting a scenario-type training video). Creating a page of boxes in which each shot is represented can also help you visualize the video and adjust to get the proper footage. It will also keep you from forgetting important shots. 

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    Graphics can help reinforce key points in your video. It can also focus attention on certain aspects of your content and create a dynamic visual element to any presentation.

    Prepare any drawings or figures that will be included to implement them correctly and without hesitation during filming. For instance, you might shoot a presentation in front of a whiteboard. While it can be engaging to have the presenter draw out graphics, you will want to sketch these moments beforehand.


    Similar to graphics, props can create a tangible visual element to solidify important moments. They will likely be necessary for filming dramatic representations as well. In these cases, you want to have all of your props ready before shooting. 

    Go through your script first and list all of the things you may need to hold, wear, swing around, or otherwise draw attention to. Make sure to set out any furniture you want to sit on, plants in the background, the whiteboard you’ll be drawing on, and any other materials required on the set.

    Lighting setup

    There are 3 main parts to a good lighting setup. The key light is the main source of light on your subject. While one light can provide a good base, it will also create strong shadows and a harsher image. But you want to ensure the entire scene is evenly lit. 

    For this reason, you also need to use a fill light. This light does not change the lighting overall but simply dilutes shadows and creates a softer image. In addition, you may also need to use backlights to create depth. 

    Remember not to light the subject directly in front of them. It’s best to place your lights at angles and allow them to compliment each other.

    In addition, you probably won’t want to use bare bulbs when lighting a set. Instead, find a way to diffuse the light, such as a softbox or umbrella, then get the light as close to your subject as possible without the light getting into the frame of your shot.

    Step 6: Capture your training video

    When creating any kind of video or animation, it’s important to consider visual design elements. Once again, don’t focus too much on making your videos like an art project or a comedy sketch. The real work will be done in how you engage the audience emotionally while communicating effectively.

    Use a grid to position your subject for any presentation videos. Follow the rule of thirds and other principles of good photography to make sure the framing of your video is visually appealing and not distracting. Ensure to keep the subject in focus by adjusting the lens on your camera and maintain the proper exposure by adjusting the ISO.

    When shooting your video, you may think that moving the camera makes the shot more interesting. While this can be the case if you can execute a smooth shot, excessive camera movement can be confusing and distracting for the audience. If you’re new to videography, it’s often better to have static shots.

    The use of multiple angles is excellent for making a visually engaging production. A static video of an office scenario or a person in front of a whiteboard will quickly bore many audience members if it is only shot from one angle, but cutting to other angles at key moments can keep the energy levels high.

    However, keep in mind that camera movements and angles must be intentional. Like any other aspect of your video, they can quickly convey certain messages. For this reason, it is best to shoot your training videos from somewhat familiar angles and use movement sparingly to highlight important moments. Avoid unnecessary movement or confusing angles. Remember that the goal is to get the audience to focus on the content, not the unique cinematography. 

    Step 7: Edit your training video

    Once you have your raw footage and audio files, you will import those clips into whichever video editing software you choose. Editing is where you cut, paste, trim, and polish your training video before it gets released. Spend some time in post-production to make sure your final product is polished and ready for your team to view.

    Audio editing

    To illustrate how important it is to have good audio for your video, imagine watching a horror movie with no sound. The result is similar to watching someone scream in a silent film. It simply doesn’t have the same effect.

    Music can influence the entire mood of your training video. It can also focus the audience’s attention by creating rhythm and energy. For this reason, it’s also a good idea to add music to just about any type of video you choose. Just like camera movements, music should be perceived mainly in the background and not be distracting.

    As the editor, it is your job to synchronize any voiceover narration or speaker audio in time with the right moments. Keep in mind that your audio tracks are separate from the video during editing. However, those watching the video will perceive them as one. Adjust the volume of the tracks to match one another between cuts. Make sure you explore the best audio editing headphones to ace your audio editing.

    Video editing

    When editing your video, be sure to cut out any fluff and excessive filler language. Remember to keep the content as focused as possible. Especially in a presentation video, you have the opportunity to cut the video down to only the most essential pieces of information without excessively jarring the audience.

    You may also decide to edit your video footage to match the rhythm of your music track. This can create a very engaging experience, similar to the effect of a montage.

    In any case, you will want to make certain cuts to add different angles and variety to the visual design of the video. You may add title slides and graphics to divide and signify other points within the content. 

    For a screencast, the editing stage is where you will zoom in on key moments of the demonstration. You can also add graphics, lines, circles, and arrows to the screencast that can further highlight important features. 

    Don’t worry if the content doesn’t look perfect as soon as you start editing. It shouldn’t. Some of the most critical elements of your video will only be possible to create in this final stage. 

    The bottom line

    Training videos are evolving to speak to a highly diverse, visually literate audience. To train your audience or employees in the most effective way, it’s essential to learn how to create training videos that rival the quality we consume outside of the office. 

    Effective engagement begins with great storytelling and a passion for creating something worth watching. At Vidico, we believe in creating high-quality video work that values your company objectives just as much as you do.

    If you’d like help with a free custom script for your training video (or if you want us to shoot the whole thing for you), we would love to work with you and your team on your next video project. Let us know how we can help by reaching out today.

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